Meta: Whether your business is a huge corporation or your business is a small startup, data always hold an important position. Learn some practical tips and secure your data.
In the information era, data becomes an essential part of any business. This makes data the target of hackers. Web threats and data theft can cause damaging consequences not only to day-to-day operations but also to the reputation of the business in the future. Here are what you can do to keep your business’s data safe and secure.
Have an official strategy
Make a clear IT strategy. Source: Cloudware
Rather than telling your employees that data is important and it is their responsibility to secure the business’s data, make it your strategy. The IT security strategy should be as detailed and exhaustive as possible. The IT strategy should involve how to protect the company’s data and what to do if things go wrong. Proper preparation makes sure that you will be a step ahead, instead of making at-the-moment reactions that possibly make things worse.
Once having an IT strategy, you have to keep it updated and close to hand to ensure that the strategy is practical and properly-made.
Protect the business’s data from dangerous malware
Malicious software can cause huge data damages because it can swarm on unprotected machines without you even realizing it. Besides, not every employee is well-informed with IT and security knowledge. Therefore, you can take some steps to protect your business’s computer system from risky software by:
- Applying firewall: Because your router’s onboard firewall can provide the first defense layer, turn it on for extra data security.
- Protecting your PC: You should equip security software that does not compromise the performance of your computer or network. While choosing a suitable one, look for the one offering protection that can deal with identity theft, suspect websites and hacking.
- Keep your emails clean: Some unwanted emails can cause the risks of data attacking and distraction for employees. You should stop this action with necessary precautions, for instance, by installing antispam software.
Wireless network security is a must
With the wireless network, you send some important emails and your employees’ exchange files. While we cannot deny the importance of the wireless network in the working environment, we must beware that hackers are always waiting to pounce on it without you even knowing. Using an encryption key may not help much when those attacking the business’s network are hackers – the tech-savvy.
In this case, to secure the business’s data, the company should strengthen the router, for instance, by using the strongest encryption setting. Also, you should turn off the broadcasting function so to make your wireless network invisible. This may add a different security layer because even the hackers get access to your wireless network, they just cannot hack what they can’t see.
You might think that passwords cannot help much in the case of hackers attacking the business’s computer system. However, more security is always better because at least, you’ve added a security layer, making it more challenging for hackers to get access to your business’s data. The more complex your passwords are, the higher protection you provide to the business’s computer system.
It is suggested that a password should be at least 8 characters long. The number and non-standard characters also should be embedded in the password; thus, it is not easy to guess and break into the computer system. Remember to change the passwords regularly. There should be someone who is in charge of password management. This way, employees do not have to worry about remembering frequently changed passwords and this will prevent the risk when writing them down.
Protect everyone’s personal device
Personal devices can cause risks to a business’s data. Source: More Than Your Money
Some businesses allow employees to bring and work with their personal computers. If your company is one of those, be aware of the security risks associated with such a situation. You can create a plan for the practice in order to provide some protection against legal repercussions and mobile system costs. The IT strategy, as mentioned above, should include pertinent data deletion, location tracking and internet monitoring issues.
It is suggested that businesses should make proper provision for employees using their personal computers to work. Add to that, a business should also be aware of the risks involved in employees working from home. While working from home can increase a business’s productivity and reduce overheads, it also leads to a different security concern without proper management.
There is always someone out there, waiting for a good chance to steal your data and information. Therefore, a business should prepare IT security knowledge to all of their employees to avoid this situation.